Microsoft Flow is a user-friendly, WYSIWYG task automation tool. Flow provides you the ability to pre-program tasks that are repetitive, standardized, time-consuming, or straight-up boring. Flow is reasonably easy for an everyday worker with no programming or technical experience to use to their advantage.
Flow is especially good for approval workflows, integrating multiple apps and services, and automating time-consuming and monotonous tasks. Flow can be used for something as simple as routing a document for approval by your manager or as complex as onboarding a new employee at your organization. Flows can be personal (only for you) or shared (made available for everyone in a department or company).
Some of Flow’s strongest attributes include its template store (because why reinvent the wheel?), connectors that can speak to both Office 365 and non-Microsoft services (e.g., Google Apps, DropBox, Salesforce, DocuSign, Twitter), and its ease of use. You can even use Flow to program bots in Microsoft Teams, for free, all without coding.
Flow has opened up work automation to the masses in a way few other apps have in the past, for its price. Flow is the successor of SharePoint Designer workflows, though it is not meant to be a replacement.
Microsoft Flow Guided Learning [Microsoft]
Microsoft Flow Community [Microsoft]
Flow of the Week blog [Microsoft]
SharePoint Designer workflows
- Matt Wade, Office Services MVP